Accounts Payable Specialist

Accounts Payable Specialist
Stockbridge, Georgia


An Accounts Payable Specialist plays a crucial role in ensuring the financial health and stability of a company by managing its accounts payable processes. 

Responsibilities:

• Invoice Processing: Receive and review invoices from vendors, ensuring accuracy, completeness, and compliance with company policies and procedures.
• Invoice Entry: Enter invoices into the accounting system accurately and in a timely manner, assigning appropriate general ledger code, department, invoice date, GL posting date, due date, description, etc.
• Verification:  Gather and organize credit card receipts to support transactions.  Ensure legible receipts and valid business descriptions are entered to document credit card transactions.
• Approvals:  Route invoices and credit card transactions to the appropriate department head for approval.  Follow up as necessary.
• Payment Processing: Prepare and process payments to vendors including checks, electronic payments and wires. Ensure payments are made on time and in accordance with payment terms.
• Vendor Relations: Communicate with vendors regarding invoice inquiries, discrepancies, and payment status. Maintain positive relationships with vendors to facilitate smooth transactions.
• Expense Reimbursements: Review and process employee expense reimbursements; verifying supporting documentation and compliance with company policy.
• Data Handling:  Upload credit card transactions, journal entries, and payment date changes into the accounting system.  Update, filter, pivot, and sort spreadsheets to validate data uploaded.
• Account Reconciliation: Reconcile credit card, vendor, and bank statements.  Resolve any discrepancies or outstanding balances. 
• Documentation:  Maintain accurate records of accounts payable transactions. Attach electronic copies of invoices and other supporting documentation to each transaction.
• Audit Support: Assist in providing information requested by auditors.
• Compliance: Ensure compliance with accounting principles, company policies, and regulatory requirements related to accounts payable processes.
• Process Improvement: Identify opportunities for process improvements in accounts payable workflows to increase efficiency and accuracy.
• Other tasks as assigned

Qualifications:

• Education: Bachelor's degree in accounting, finance, or a related field preferred. 
• Experience: 2+ years of experience in accounts payable or a similar finance role. Familiarity with accounting software is desirable.
• Attention to Detail: Strong attention to detail and accuracy in data entry and financial record-keeping.
• Organizational Skills: Ability to prioritize tasks, meet deadlines, and manage multiple priorities effectively.
• Communication Skills: Excellent written and verbal communication skills. Ability to interact professionally with vendors and internal stakeholders.
• Analytical Skills: Strong analytical and problem-solving skills. Ability to reconcile accounts and resolve discrepancies.